Privacy Policy

 

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Million Metre Challenge CIC (“MMC”) is committed to protecting and respecting your privacy. This privacy statement sets out the basis on which MMC will process any personal data that we may collect about you if you visit our website, or during MMC contact with one of our users, suppliers or other business partners. Therefore we ask you to read this privacy statement carefully.
  1. THE INFORMATION THAT MMC COLLECTS ABOUT YOU
    We may collect and process the following information about you:
    1. Information that you give us: This is information about you that you give to us by:
      1. filling in forms or your exercise or other data on our website (or other forms that we ask you to complete),
      2. giving us a business card (or similar); or
      3. corresponding with us by telephone, post, email or otherwise.
      It may include your personal data, for example, your name, address, email address and telephone number; information about your relationship with MMC; and information about your professional role, background and interests.
    2. Information that the MMC website and other systems collect about you:
      1. If you visit our website it will automatically collect some personal data about you and your visit, including the internet protocol (IP) address used to connect your device to the internet and some other information such as your browser type and version and the pages on our site that you visit.
      2. Our website may also download "cookies" to your device – this is described in our separate cookie policy.
      3. If you exchange emails, telephone conversations or other electronic communications with MMC’s employees and other staff members, our information technology systems will record details of those conversations, sometimes including their content (for example, email retention in line with the MMC data retention policy).
    3. Other information: We may also collect some information from other sources. For example:
      1. If we have a business relationship with the organisation that you represent, your colleagues or other business contacts may give us personal data about you such as your contact details or details of your role in the relationship.
      2. We sometimes collect information from third party data providers or publicly available sources for anti-money-laundering, background checking and similar purposes, and to protect our business and comply with our legal and regulatory obligations. Such personal data is collected for MMC’s legitimate interests.
  2. THE USES THAT MMC MAKES OF YOUR PERSONAL DATA
    1. We may use your personal data for the following purposes, and may from time to time, review information about you held in our systems – including the contents of and other information related to your email and other communications with us – for compliance and business-protection purposes as described:
      1. to operate, administer and improve our website and premises and other aspects of the way in which we conduct our operations, in MMC’s legitimate interests;
      2. to comply with our legal and regulatory obligations and bring and defend legal claims. This may include reviews for the purposes of disclosure of information relevant to litigation and/or reviews of records relevant to internal or external regulatory or criminal investigations;
      3. to operate, manage, develop and promote our business and, in particular, our relationship with the organisation you represent (if any) and related transactions – for example, for marketing purposes, in MMC’s legitimate interests; and
      4. to protect MMC’s business from fraud, money-laundering, breach of confidence, cyber-attack, theft of proprietary materials and other financial or business crimes - in MMC’s legitimate interests.
    2. To the extent permitted by applicable law, these reviews of your personal data will be conducted in a reasonable and proportionate way. They may ultimately involve disclosure of your personal data to governmental agencies and litigation counterparties as described below, in compliance with law.
    3. Your emails and other communications may also occasionally be accessed by persons other than the member of staff with whom they are exchanged for ordinary business management purposes (for example, where necessary when a staff member is out of the office or has left MMC).
    4. MMC will only process your personal data as necessary so that we can pursue the purposes described above, and then only where we have concluded that our processing does not prejudice you or your privacy in a way that would override MMC’s legitimate interest in pursuing those purposes.
    5. In exceptional circumstances MMC may also be required by law to disclose or otherwise process your personal data. We will tell you, when we ask you to provide information about yourself, if provision of the requested information is necessary for compliance with a legal obligation or, on the other hand, if it is purely voluntary and there will be no implications if you decline to provide the information. Otherwise you should assume that we need the information for our legitimate business or legal compliance purposes (as described above).
    6. If you are uncertain as to MMC's need for personal data that we request from you, please contact the MMC representative asking for the information, or contact us (see below), with your query.
  3. DISCLOSURE AND INTERNATIONAL TRANSFER OF YOUR PERSONAL DATA
    1. We may disclose personal data about you either where we have obtained your consent or where it is reasonably necessary for the various purposes set out above:
      1. to the other members of the MMC group of companies in the future;
      2. to your colleagues within the organisation that you represent;
      3. to service providers who host our website or other information technology systems or otherwise hold or process your information on our behalf (including doctors and other health professionals), under strict conditions of confidentiality and security;
      4. to a person who takes over our business and assets, or relevant parts of them; or
      5. in exceptional circumstances, to competent regulatory, prosecuting and other governmental agencies, or litigation counterparties, in any country or territory; or where we are required by law to disclose.
    2. The disclosures referred to in paragraph 3.1 above may involve transferring your personal data to another country. If you are dealing with us within the UK, you should be aware that this may include transfers to countries outside the UK, which do not have similarly strict data privacy laws such as those seen in the UK or European Economic Area. In those cases, where we transfer personal data to other members of the MMC group or our service providers, we will ensure that our arrangements with them are governed by data transfer agreements or mechanisms, designed to ensure that your personal information is protected (including, where appropriate, under an agreement on terms approved for this purpose by the European Commission/UK ICO as relevant).
  4. RETENTION AND DELETION OF YOUR PERSONAL DATA
    1. We intend to keep your personal data accurate and up-to-date. We will delete the personal data that we hold about you in accordance with MMC’s retention policies.
    2. Note that we may retain some limited information about you even when we know that you have left the organisation that you represent, so that we can maintain a continuous relationship with you if and when we are in contact with you again, representing a different organisation.
  5. YOUR RIGHTS
    1. You have a right of access to the personal data that we hold about you, under data protection law. You can also require any inaccurate personal data relating to you to be corrected or deleted.
    2. You can object to our use of your personal data for direct marketing purposes at any time and you may have the right to object to our processing of some or all of your personal data (and require them to be deleted) in some other circumstances.
    3. In some circumstances, you may also have a "data portability" right to require us to transfer your personal data to you or to a new service provider – however, please note that applicable law does not grant you an automatic right to data portability.
    4. You can also lodge a complaint about our processing of your personal information with the body regulating data protection in your country (for EU member states, details are available here: http://ec.europa.eu/justice/data-protection/article-29/structure/data-protection-authorities/index_en.htm).
  6. CONTACT US
    1. If you wish to exercise any of the rights referred to above, please contact us. We welcome questions, comments and requests regarding this privacy statement and our processing of personal information.
    2. Please email us at info@millionmetre.com
  7. CHANGES TO THIS POLICY
    1. Any changes we make to this privacy statement in the future will be posted to our website. Please check back frequently to see any changes.
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